Job Description
Corporate Events Coordinator
Jefferies is seeking an Event Coordinator to support the planning and execution of a wide range of client and internal events and sponsorships. Events include meetings, dinners, cocktail receptions, speaker series, sporting events, seminars, and hospitality programs. This role will partner closely with various business groups across the U.S., Canada, and Latin America to help deliver high-quality, well-executed events that support business objectives and enhance the client and employee experience.
Team
The Event Coordinator will be based in New York and will handle corporate events needs for Equities, Fixed Income, Investment Banking, Asset Management, and Corporate across the Americas.
Responsibilities include:
Own the planning and execution of designated client-facing and internal events, meetings, industry sponsorships, charitable sponsorships, and virtual programs.
Manage event logistics for assigned programs, including venue coordination, room setup, AV, catering, registration, name badges, attendee materials, and onsite execution.
Develop event invitations and communications, including RSVP tracking, attendee list management, and registration details for assigned events.
Coordinate virtual meetings and webinars using platforms such as Zoom and Microsoft Teams.
Track event budgets, invoices, receipts, and expenses, while ensuring documentation is accurate and submitted in accordance with internal processes.
Support vendor management by coordinating with venues and event partners, gathering proposals, tracking deliverables, and maintaining strong working relationships.
Assist with contract and legal review workflows by collecting required information, submitting materials for review, and ensuring proper approval and signatory procedures are followed.
Partner with internal stakeholders, including business groups, Marketing, Compliance, Legal, and Travel & Expense to help ensure events are executed smoothly and in accordance with internal procedures.
Provide onsite event support, including guest check-in, vendor and venue coordination, real-time troubleshooting, and post-event wrap up.
Maintain event trackers, vendor directories, process documents, and other team resources to support organization and efficiency.
Contribute to post-event follow-up, reporting, and process improvements to help deliver a consistent, high-quality event experience.
Preferred Qualifications:
1+ years of event planning or relevant industry experience
Experience working in, or with, the financial services industry a plus
Highly motivated, proactive self-starter with a demonstrated ability to learn quickly
Collaborative and team-oriented, with the ability to work independently and exercise sound judgment
Proven ability to manage multiple projects, priorities, and stakeholder requests simultaneously
Highly organized and adaptable, with exceptional attention to detail
Strong interpersonal, verbal, and written communication skills
Flexibility to work early mornings, evenings and weekends as event schedules require
Composed, resourceful, and solutions-oriented when operating under pressure
Technologically proficient, including strong Microsoft Excel skills; experience with CRM systems, automation tools, registration platforms, and Airtable a plus
Primary Location New York Full Time Salary Range of $75,000-$85,000 + OT
#LI-MB1
Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments.
At Jefferies, we are committed to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients.
Jefferies is committed to creating and sustaining a workforce that welcomes individuals from all backgrounds to apply. Our employment decisions are made without regard to race, creed, color, national origin, ancestry, religion, pregnancy, age, medical condition, physical or mental disability, marital status, domestic partner status, sex, sexual orientation, gender, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodation to individuals with disabilities, as required by applicable law.
The salary offered will take into consideration an individual’s experience level and qualifications. In addition to salary, Jefferies Financial Group is proud to offer a comprehensive benefits package to eligible, full-time employees or part-time employees, who are scheduled to work at least 30 hours or more per week, including an annual discretionary incentive and retention bonus, competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Jefferies also offers paid time off packages that include planned time off (e.g., vacation), unplanned time off (e.g., sick leave), and paid holidays, and for full-time employees, paid parental leave.
Job Tags
Full time, Contract work, Part time, Local area, Weekend work, Afternoon shift, Early shift